How-to: Accept Electronic Payments

Studies show that clients prefer paying with credit cards, and the most convenient way to do so is often online. But firms that are used to sending paper bills each month are also used to accepting paper checks in return. However, getting started accepting electronic payments is not difficult or expensive.

Choose an ePayment partner

In order to accept credit and debit cards, you’ll first need to register with a payment processor. The payment processor will handle all of the processing and merchant services related to accepting electronic payments, so you can focus on your client work. CCH Axcess partners with CPACharge, an AffiniPay solution, Braintree, a PayPal service, and BitPay, with built-in electronic payment options in CCH Axcess Practice.

Configure ePay options

If you have CCH Axcess Practice, you already have access to this built-in feature. All you need to do is configure it. In your Firm Settings, just select which payment processor you are using, and fill in your merchant account details to link the accounts. You can also add your firm’s logo to customize your epayment interface with your firm’s branding. Lastly, enter contact information in case your clients have questions about an invoice.

Deliver the invoice

There are several ways to incorporate electronic payments into your invoices. You can add payment links to invoice emails and/or invoice templates. You can also collect e-payments via CCH Axcess Portal. If you use CCH Axcess Document, you’ll publish the invoice to Portal at the same time you send it to Document. You can choose which clients will receive invoices via Portal in the Client Manager.

Receiving electronic payments

Payments submitted through the ePay feature are automatically added to Accounts Receivable. On the Transactions grid, these payments will indicate “ePay” in the Payment Method field. You can post the payments like any other AR transaction, with the ability to review and edit the distributions as needed.

To learn more about accepting e-payments, please contact us to speak to a Solution Consultant.

AUTHOR

Aimee Hall

Product Marketing Manager at Wolters Kluwer Tax & Accounting

All stories by: Aimee Hall